Fontana Transport Inc. Scholars Program

Office Level Entry Assistant

Fontana Transport Inc – Fontana, CA 92335

$14.00 - $14.75 per hour

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We are looking for a level entry Office Assistant to help with the organization and running of the daily operations of the company. The ideal candidate will be detail oriented professional able to undertake a variety of office support tasks under direct supervision. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

This is a part time EVENING position with about 10-15 hrs/ week (some weekend days may be required).

Start Work Shift Time is 6pm

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Responsibilities include, but not limited to:

• Organizing office and assist associates in ways that optimize procedures

• Sort and distribute and file communications in a timely manner

• Create and update records ensuring accuracy and validity of information

• Monitor level of supplies and handle shortages

• Answer phone lines and receive messages

• Monitor incoming emails and answer or forward as required

• Fax, scan and copy documents

• Maintain office filing and storage systems

• Update and maintain databases such as mailing lists, contact lists and client information

• Retrieve information when requested

• Update and maintain internal staff contact lists

• Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards

• Create and Type documents, reports and correspondence

• Organize travel arrangements for staff

• Monitor and maintain office supplies

• Keep office area clean and tidy

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Requirements:

• High School Diploma or equivalent (Bachelor's degree preferred)

• Business college training is an advantage

• Experience as an office assistant not required, but recommended

• Working knowledge of office computer equipment

• Excellent organizational and time management skills

• Analytical abilities and aptitude in problem-solving

• Excellent written and verbal communication skills

• Proficiency in MS Office or equivalent

• Internet skills including use of e-mails, group messaging and data collection

• Numeracy and literacy skills

• Minimum typing speed of 50 wpm

• Must be willing to work weekends

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Key Competencies:

• Organization and Planning skills

• work management and prioritizing skills

• verbal and written communication skills

• problem solving ability

• attention to detail

• accuracy

• flexibility

• reliability

• teamwork

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Job Type: Part-time

Pay: $14.00 - $14.75 per hour

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Schedule:

• Monday to Friday

• Night shift

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Work Location:

• One location

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Hours per week:

• Between 15-20 hrs

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Work Remotely:

• No